Documents & collection evidence
A supplier invoice and a goods photo answer different questions. PebbleSync keeps them in the same collection, with the saved time and location that make the record useful.
INV-0108 · 01 October 2026
Illustrative document and extracted details
Two inputs. One collection.
Scan or upload the document. OCR reads company, date, document number and line details where they are legible, then creates a draft for review.
Capture what was collected: cartons, products, quantities or visible condition. Product photos stay as evidence without invoice OCR processing.
Capture now. Review with context.
Use the invoice and product photo areas to capture the documents and goods for the same collection. Either type can complete the pickup.
Submission records the current GPS coordinate and timestamp with the collection. The dispatcher returns to the main screen.
OCR runs in the background. My Collection shows its status so the driver can continue with the next stop.
Review extracted information against the document. Correct details or request clearer evidence before relying on the draft.
Document connection
Suggested links are reviewed with the source document.
Connect the paperwork
Where a PQ purchase request reference is present, it can help relate the invoice to the request. Company, date and item details provide context when a direct reference is missing.
Review a proposed match against the actual documents. OCR extraction and similarity are aids to the team’s review, particularly when images are blurred or supplier descriptions differ.
The receiving entry starts as a PebbleSync draft for review. It does not automatically finalise a Goods Received document in SQL Accounting.
Evidence beyond the collection
Goods-checking staff use their own submission workspace. Internal teams review the records they are permitted to access. Customers view shared document evidence through the separate customer portal.
Workspace roles and document access help keep these different tasks separate.
Open customer portalA little more detail
No. Invoice uploads use OCR. Product photos are evidence only, which keeps goods images out of the document-reading process.
Save the goods photos as the collection evidence. If no company can be read from an invoice, the record can use an area name from the saved GPS location when available. An invoice can be added later.
Yes. Multiple invoices can be submitted together. Check the resulting document details and keep the appropriate goods photos with the collection.
Review and correct the extracted details, or add a clearer image. OCR depends on document quality, layout and legibility, so the draft should be checked before it is used for receiving.
No. Pickup completion and invoice processing are separate. The collection can be complete while its invoice is still processing or needs attention.
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